Last updated: 9/4/2025
This Notice of Privacy Practices (“Notice”) describes how we may use and disclose your Protected Health Information (PHI), and your rights regarding that information, under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). Please review it carefully.
Our Responsibilities
- We are required by law to maintain the privacy and security of your PHI.
- We will inform you promptly if a breach occurs that may have compromised the privacy or security of your information.
- We must follow the duties and privacy practices described in this Notice.
- We will not use or share your information other than as described here unless you tell us in writing that we can.
How We May Use and Share Information
For Treatment
We may use your PHI to provide, coordinate, or manage your healthcare. For example, we may consult with other healthcare providers involved in your care.
For Payment
We may use and disclose your PHI to obtain payment for your healthcare services. For example, we may share information with your insurance company to verify coverage or process claims.
For Healthcare Operations
We may use and disclose your PHI for business operations solely related to healthcare, such as quality improvement, training, licensing, and audits.
As Required by Law
We may share your PHI when required to do so by federal, state, or local law.
Other Permitted Uses and Disclosures
We may also share your information in situations such as:
- Public health and safety issues (e.g., suspected abuse, serious threats to health or safety)
- Health oversight activities (e.g., licensing, audits)
- Legal proceedings, subpoenas, or court orders
- Specialized government functions (e.g., military, national security)
Your Rights
You have the right to:
- Access Your Records
You can ask to see or get an electronic or paper copy of your medical record and other health information. - Request a Correction
If you believe your records are incorrect or incomplete, you may request an amendment. - Receive Confidential Communications
You may request that we contact you in a specific way (e.g., at work or by mail). - Limit What We Share
You may request restrictions on certain uses or disclosures of your PHI. While we will consider your request, we are not always required to agree. - Receive a List of Disclosures
You may request a list (“accounting”) of certain disclosures we have made of your PHI in the past six years. - Obtain a Copy of This Notice
You may request a paper copy of this Notice at any time, even if you agreed to receive it electronically. - Choose a Personal Representative
You may designate someone to act on your behalf in making healthcare decisions. - File a Complaint
If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services (HHS). We will not retaliate against you for filing a complaint.
Contact Information
If you have any questions about this Notice or wish to exercise your rights, please contact us at:
Tailwinds Psychology, LLC
400 E Diehl Rd, Suite 440
Naperville, IL 60563
Phone: (630) 225-9019
Email: info@tailwindspsych.com
You may also file a complaint directly with:
U.S. Department of Health and Human Services, Office for Civil Rights
200 Independence Avenue, S.W.
Washington, D.C. 20201
1-877-696-6775
